Sacker & Partners LLP (“We”) collect and process personal data relating to job applicants. We are a “Data Controller” and are required to comply with data protection law when handling your personal data.
What personal data do we hold about you?
If you have applied to work for Sackers we will hold a range of personal data about you including –
- your name, address and contact details;
- details of your qualifications, skills, experience and employment history;
- information about your current level of remuneration, including benefit entitlements; and
- whether you have a disability for which we need to make reasonable adjustments during the recruitment process.
- If your application is successful, we may also hold information relevant to your entitlement to work in the UK.
What do we use your personal data for?
We use your personal data to process your application, operate our recruitment process and decide whether to make you an offer of employment. If your application is successful we will also use it to make you an offer of employment, enter into a contract of employment with you and check your eligibility to work in the UK. If your application is unsuccessful, with your consent, we will use your personal data to contact you if we have any future employment opportunities for which you may be suited.
What is our legal basis for processing your personal data?
We have a legitimate interest in processing your personal data so that we can operate our recruitment process and maintain a record of that process. Processing of your personal data in recruitment is also necessary for the purpose of being able to enter into a contract with you, in the event that your application for employment results in an offer being made.
We may also need to process your personal data to comply with legal and regulatory obligations. For example, our legal obligations to make reasonable adjustments for applicants with a disability under discrimination law and other health and safety requirements. We also have an obligation to check a successful candidate’s entitlement to work in the UK before employment starts.
We may also need to process personal data to respond to questions about the recruitment process or to defend legal claims.
How do we collect this personal data?
If you apply to us through a recruitment agency, most of the personal data we hold will be supplied by that agency, for example, in your application form, CV, resume, and/or identity documentation (such as a passport). We will also collect personal data from the Sackers’ employees and partners involved in the recruitment process.
If we make you an offer of employment we may collect personal data about you from third parties, such as references from your former employers. More information will be provided about this when an offer is made.
Who has access to your personal data?
Your personal data will be shared with our HR team and any other Sackers employees who are involved in the recruitment process. It may also be shared with our IT team and other support staff where this is necessary for them to perform their roles.
Your personal data may also be shared with third parties that we deal with in the operation of our business from time to time. For example, organisations who provide our email, document management and time recording systems and confidential waste disposal and archiving services.
We will not share your personal data with other third parties unless we make you an offer of employment. At that stage, we will need to share your data with other parties to finalise the application process and enter into a contract of employment with you. For example, this may include your former employers and our Occupational Health providers. However, we will give you more information about this if an offer is made.
Will your personal data be shared outside the European Economic Area (EEA)?
In most circumstances your personal data will not be transferred to countries outside the European Economic Area. However, this may occur solely in circumstances where our Partners or Staff are accessing the data outside of the EEA on company-issued or company-approved devices that have appropriate and adequate security, where this is in respect of temporary travel outside of the UK.
How do we protect your personal data?
We take the security of your personal data very seriously and have measures in place to protect it and to limit access to it. For example, there is restricted access to all HR records. If we share your personal data outside Sackers, we will require the recipient to comply with applicable data protection requirements.
How long will we keep your personal data?
If your application is unsuccessful, we will keep your personal data for one year after the recruitment process ends. However, with your consent, we will keep it for a further year so that we can consider you for future employment opportunities. At the end of that period or, earlier if you withdraw your consent, your personal data will be deleted or destroyed. If your application is successful, personal data gathered during the recruitment process will be transferred to your HR file and retained during your employment.
What rights do you have in relation to your personal data?
You can ask for a copy of the personal data we hold about you and require us to change it if it is incorrect, incomplete or out of date. In some circumstances, you can also object to processing of your personal data, ask us to restrict processing or to delete your personal data. You can get more information about your rights at https://ico.org.uk.
We will only obtain your consent to processing personal data in very limited circumstances. If we do seek your consent, you can withdraw it at any time.
If you would like to exercise any of these rights, please email email@example.com.
What if you do not provide your personal data?
You are under no obligation to provide us with your personal data during the recruitment process but if you don’t, this may affect our ability to process your application.
Who can you contact if you have any questions, concerns or complaints about how we handle your personal data?
If you have any questions, concerns or complaints about how we handle your personal data, please email firstname.lastname@example.org.
You can also make a complaint to the Information Commissioner using their helpline on 0303 123 1113 or through their website https://ico.org.uk